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Private Limited Company Compliance

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Mandatory ROC Compliances for Private Limited Company


End-to-End Business Services of Tax & Compliance for Pvt Ltd


Entrepreneurs must abide by the Income Tax Act, the Companies Act, state regulations, and GST. Income tax returns for all businesses must be filed by September 30th of each year. CLICK4 BUSINESS SOLUTIONS ensures private limited's timely compliance with all obligations.


CLICK4 BUSINESS SOLUTIONS provides clients with comprehensive professional consultancy and tax & compliance services for Pvt ltd. We pledge to concentrate on providing our client's business services. For companies like private limited companies and public limited companies, our committed team of professionals can handle tax and compliance to the fullest extent.


We have devoted professionals on staff who can offer you crucial tax and compliance advisory services. Our skilled professionals file income tax returns while advising you on tax planning, advance tax payments, and other topics. At the conclusion of each fiscal year, we shall analyze the company's financial records.


Why are you holding out? To manage your tax and compliance for a private limited company, get in touch with us right away.


Mandatory ROC Compliances for Private Limited Company


Compulsory Compliances Description and Timeline
First Board meeting First Board of Directors' meeting must be held within 30 days since when incorporation of company was done. Notice regarding board meeting is required to be sent to each director before 7 days of the same.
Subsequent Board Meetings At least 4 board meetings must be arranged every year and there should not be a gap of more than 120 days between 2 meetings.
Filing of disclosure of interest by directors Each director at:
First meeting of Board
First meeting in which he attends as director
Whenever there is certain modifications in disclosures
Must reveal in Form MBP-1 (with list of relatives and their concerns in the company according to RPT), body corporate, his interest or concern in any company, firm or other association of persons(includes interest related to shareholding) Form MBP-1 must be retained in the company's records.
First Auditor First auditor of the company needs to get appointment by the board of directors within 30 days of incorporation. In the case of Board's failure, an EGM (Extraordinary General Meeting) shall be done within 90 days to appoint the first auditor.
He / they should hold his office till the end of 1st annual general meeting. Filing of ADT-1 is not compulsory for the first auditor.
Following auditor The auditor will be appointed by the Board of directors in first annual general meeting of company who must hold his office till the end of 6th annual general meeting. The same should be informed by him to Registrar of Companies by filing ADT-1. The company is liable to file Form ADT 1 within 15 days since the date of appointment.
Annual General Meeting Each company must hold an Annual General Meeting on or before 30th September every year during business hours (9 am to 6pm), except on any public holiday. AGM should be arranged either at the registered office of the Company or within the town, city or village where the registered office is located. A notice of 21 days is necessary to be given for the same.
Filing of Annual Return (Form MGT-7) Every Private Limited Company must file its Annual Return within 60 days of its Annual General Meeting. Annual Return must include the period 1st April to 31st March.
Filing of Financial Statements (Form AOC-4) Each Private Limited Company must file its Balance Sheet with statement of Profit and Loss Account along with Director Report in this form within 30 days of its Annual General Meeting.
Statutory Audit of Accounts Each Company must make its Accounts and obtain the same audited by a Chartered Accountant at the end of the Financial Year. The Auditor shall give an Audit Report and the Audited Financial Statements for filing it with the Registrar.

Event-based Compliances - Event-based compliances are filed in response to the occurrence of specific events, including changes to the authorized share capital, directors, registered office, and others. To avoid further costs or penalties, it is crucial to keep track of such events and compliance on time :

Form No: INC-22 Form No: DIR-12 Form No: SH-7
Events Alteration of registered office Events Alteration of Directors or KMP Events Raise of Authorised Share Capital
Time Limit Within 15 days since above change took place Time Limit Within 30 days of above change Time Limit Within 30 days since Ordinary Resolution was passed
Form No: MGT-14 Form No: PAS-3 Form No: CHG-1
Events Filing of Resolution and agreements Events Raise in Paid up share capital (Issue of security) Events Modification in secured borrowing (creating, modifying and satisfaction of charge)
Time Limit Within 30 days since the date of passing resolution Time Limit Within 15 days since date of allotment Time Limit All kinds of Charges within 30 days since when it was created
Form No: DIR-3 KYC Form No: INC-22A Form No: INC-20A
Events Application for KYC of Directors Events ACTIVE (Active Company Tagging Identities and Verification) Events Declaring the Commencement of Business
Time Limit On or before 30th April of next Financial Year (Annual Compliance) Time Limit On or before 25th April 2019 (Applicable for companies registered before 31st December 2017) Time Limit Within 180 days of the date of registration of the company. (Applicable for companies incorporated after 2nd November, 2018.)

Effects of Non-Compliances - Compliances submitted as a result of specific events, such as a change in the registered office, a change in the board of directors, a change in the authorized share capital, and others, are known as event-based compliances. Thus, it is crucial to keep track of such occurrences and compliance on time to avoid paying additional fees or facing penalties.

Benefits of Private Limited Company Annual Compliance


Draw Investors -
When a company accepts funding from investors, the investors demand to see all financial documents and data before approving the plan. Investors have two options for confirming financial information: they either visit the company directly or use the Ministry of Corporate Affairs web. They assist businesses that frequently update compliance records.


Enhanced credibility of the company -
The main requirement for any business in compliance with the law. This will increase the company's credibility. On the Master Data page of the MCA portal, the companies' annual return filing date is displayed. Consistency in compliance is a key consideration when determining whether to approve a loan, submit a bid to the government, or pursue comparable other opportunities.


Maintenance of active status and avoid penalties -
If the return is consistently not filed, the company's status switches to default, and there are severe penalties assessed. The business could be declared inactive or removed from the RoC. (Registrar of Companies). Also forbidden from being appointed in the future are the affiliated directors. Starting in July 2018, a daily late fee of Rs. 100 will be charged up until the filing date.


One Click Business Solutions makes careful to comply with company regulations as soon as they become necessary. Our experts provide clients with end-to-end advice services so they may focus on their crucial business endeavours. To handle our client's business compliance, we have a dedicated staff of CAs, CSS, and lawyers.


ROC Compliances for Private Limited Companies are required


Incorporation Document : A Certificate of Incorporation, Memorandum of Association, and Articles of Association of Private Company, along with PAN Card

Audited Financial Statements : A self-directed auditor must conduct an audit of the financial statements.

Audit Report & Board Report : Reports from the Board and the self-directed auditor should be produced.

DSC of Director : DSC of Director: One of the directors should present a valid and current DSC.


Comprehensive Annual Compliance Process


A specialised staff of in-house CA or CS - Will maintain your company's compliance after the order confirmation is complete. Any inquiries from our clients regarding the company's regulatory, tax, and compliance issues are welcome.

Accounting Support - Based on the company's final balance sheet and profit & loss accounts, we will analyse its accounts at the conclusion of the fiscal year.

Annual Audit Services - Our experts will serve as essential assistance for the company's statutory audit.

Income tax return filing - Our tax advisor will file income tax returns and occasionally offer you advice on things like advance tax payments, tax planning, and other things.

Company Secretary Services – In accordance with the 2013 Companies Act, our in-house CS can produce or review the minutes of your company's meetings. A minimum of four board meetings must be held in a fiscal year, although just two meetings can be scheduled for small businesses in a fiscal year.

Annual return filing and financial statements - Our team of experts will file your financial statements and annual returns with the Ministry of Corporate Affairs in Form AOC-4 and MGT-7 once your financial accounts in the Annual General Meeting (AGM) have been authorised by shareholders.



The due dates to file TDS returns


Quarter Due date of filing
1st Quarter 31st July
2nd Quarter 31st October
3rd Quarter 31st January
4th Quarter 31st May

Frequently Asked Questions


Ques: What is a Private Limited Company's Annual Return?

Every Private Limited Company in India is required by the Companies Act, 2013, to submit an annual return. The Ministry of Corporate Affairs must receive a balance sheet, profit and loss accounts, and other related papers such as an audit report, board report, shareholder information, etc. The Ministry of Corporate Affairs, as opposed to the Income Tax Department, is in charge of the Annual Return.


Ques: Who is required to sign the annual return?

The Annual Return must be signed by one of the company's two directors.


Ques: Is there a deadline for submitting the annual return?

Yes, private limited companies must submit their annual returns by the deadline, which is always September 30th, six months after the end of the fiscal year.


Ques: Can a firm file an annual return on its own?

No, a firm cannot file an annual report unless a chartered accountant or a company secretary certifies it.


Ques: Is there a fine for failing to file an annual return?

Yes, in accordance with the Additional Fees Rule of the Companies Act of 2013, if a company fails to file an annual return within the required period of time, the firm will be penalized with additional fees. The amount of the penalty is determined by how many days pass until the default is continued.


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